Employee and Manager Self-Service
HR is commonly associated with excessive bureaucracy.
Exact Synergy’s employee self-service and manager self-service
functionalities streamline routine administration and so enable the
HR professional to focus on engaging with employees and their
managers across the business. Self-service eliminates paperwork
and enables employees and managers to carry out tasks on their
own. They can, for example, check company policies, fnd the
phone number of a new colleague, check who’s who in the company
“Facebook,” make updates, view employee records and histories, etc.
Exact Synergy eases the burden on HR, and with the optional
Synergy Event Manager function, it’s possible to alert managers and
employees to key issues, dates, actions, etc. via e-mail and text message.
Exact Synergy slashes the administrative work
involved in hiring a new employee. With Exact
Synergy you can quickly nail down the job
requirements and job description, post the
vacancy, manage resumes, manage interview
rounds, track offers and contract negotiations, and
archive scans of certifcates and application letters.
Manager self-service enables the line manager to
check progress at any time, and you can also send
alerts if required. And once someone has agreed
to join, you can promote them from applicant to
employee status at the click of a mouse — and their
archive moves with them.
Is it hard to calculate leave entitlements?
Do you still rely upon paperwork to manage
leave requests? Exact Synergy helps you to
manage employee holiday and absence
information and make life easier for all
involved. Built-in workﬂows organize personal
time-off requests and signifcantly reduce the
administrative work for HR. Holiday entitlements
are calculated automatically and adjusted once
leave requests are approved.
In a typical company, workforce information
is held in different places, using different
systems, standards and methodologies. There’s
little uniformity or consistency, making HR
data untrustworthy. With its “single source of
truth,” Exact Synergy brings uniformity to your
workforce analytics, placing reliable information
at your fngertips so you can generate standard
reports that can be customized to the needs of
the HR manager.
Training and Development
Employee development is a core activity of every
organization. But with e-mails here and overviews
there, it quickly becomes diffcult to track people’s
development. Exact Synergy cuts administrative
work by handling the process and archiving
who’s done what, in one system. Use competence
profles to identify development needs. Enable
employees to enroll online. Route approval
requests to managers automatically. Provide course
prospectuses, manage training contents, and
register and track certifcates all in one place.
Exact Synergy makes it easy to create a
standard appraisal structure. You can have
different appraisals for different roles and take
account of “soft” requirements such as skills
and competencies, as well as hard targets like
It’s important when people leave to make sure that
all company property is returned. Exact Synergy
ensures that all procedures are documented using
asset registration and exit checklists.
Exact Synergy’s digital personnel files bring
together everything mentioned above: employee
records (name, address, employee benefts
and payroll), company property (onboarding),
development (training records, certifcates),
absence history (vacation, time off, etc.). Now you
have a 360-degree view that can be shared securely
between the employee, their line manager, and HR.